(RMS) Resource Maintenance System

Resource Maintenance Systems

RMS, powered by Talon Systems, revolutionizes flight school operations by providing comprehensive control over fleet management, inventory, and maintenance. It seamlessly integrates with ETA’s Operations and Dispatch module, allowing administrators and maintenance personnel to manage reoccurring inspections and monitor the airworthiness of every aircraft.

The system offers a detailed historical record for each aircraft component, along with features for parts shipping and receiving. Technicians gain instant access to crucial maintenance data such as airworthiness directives, service bulletins, parts manuals, and schematics. All relevant documents and images can be uploaded and linked to various records, enhancing operational efficiency.

When dispatching, RMS intelligently prioritizes aircraft based on maintenance needs, suggesting aircraft that require sooner flights for inspections. Post-flight, pilots can report issues directly through the system, triggering maintenance actions that include comprehensive tracking of past work, part replacements, and labor time.

Enhance management with dynamic alerts and intuitive reports on inventory levels and upcoming inspections, presented in a clear, visual format. Discover the full capabilities of RMS with a free online demo or an in-person visit from Talon Systems’ experts.

FEATURES

DISCREPANCY MANAGEMENT

Tracks all discrepancies on multiple resource categories (aircraft, simulators, vehicles)
Categorize discrepancies by type
Automatic alerts, if desired, when discrepancy entered against a resource
Tracks Squawks, Open Discrepancies, Deferred Discrepancies and Closed Discrepancies

Create Work Order or assign discrepancy to existing work order

Work Order Management

This image shows an RMS work Order. The drop down pick list near the top left called, Work Item, represents the problem or scheduled maintenance that is being worked. Every work order can have unlimited work items. You can request/fill parts in the section near the bottom left called Parts Used. The work performed or corrective actions are entered into the area with the 5 tabs. For this example, the Propulsion tab (Along with just about everything else in RMS, these tab names are defined by you in the Definitions module) shows what the tech did.

Track all Open, Closed and in progress work orders
Managers can electronically assign work orders to technicians
Work Order clock in and clock out
Automatic audit to ensure each discrepancy has associated corrective action
Canned Corrective Action insert capability
Work order can include recommended parts list
Includes capability to pull parts from inventory
Provides tracking of parts installed by work order
Tracks parts removed by the work order
Event checklists automatically made a part of the work order
Includes a “Pass Down” capability for carry-over work
Technician, Inspected By, and Supervisor signoff audits
Capability to generate “generic” work orders (work not associated with a resource, i.e., shop maintenance, inventory parts, or special projects)

Event Management

Events can be user-defined for each resource category (aircraft, vehicles, simulators)
Users have flexibility to define the event to meet their specific resource needs
Events durations can be set for hours, days, or months with a warning or grounding threshold
Events can be tied to Air Worthiness Directives and/or Service Bulletins and set for one time or recurring.
Users can structure checklists for each defined event.
User-defined/Canned corrective actions can be defined for each event to simplify technician input
ATA Codes can be loaded and assigned as applicable to defined events
Recommended parts lists can be pre-defined for each event
Automatic alerts to managers as event thresholds are reached or events are due
Event requirements are turned into work orders with the click of a mouse
Event can be set to automatically recur once completed
Events can be “chained” together to form a cyclic sequen

Inventory Control

Complete parts management capability
User defined part types
User defined kit types, kit components and kit assemblies
Complete parts inventory with primary, alternate, substitute and superceded part numbers
Provides real time parts quantities and cost and capability to set minimum, maximum and reorder levels
Maintain manufacturer, supplier and alternate supplier information
Detailed parts storage information down to individual bin level with “find” capability
Detailed shipping and receiving information
Warranty tracking on parts or components that have an associated warranty
Warranty checking on removed parts

Corrective Actions

All work order discrepancies require a corrective action entry before a work order can be closed
Corrective actions can be pre-defined to simplify and ease technician input for standard and/or routine maintenance actions
Corrective actions are entered into the applicable resource component category, for example, airframe, propulsion, avionics, or propeller

Shipping and Receiving

Complete parts receiving capability
Tracks parts that are on order and provides flags when due dates are not met
Provides complete billing information including supplier, cost, tax, insurance, and shipping data
Automatic flag when part for an open work order awaiting part is received.
Tracks parts in shipping status (parts being sent out)
Tracks shipping information to include, shipper, cost, pick-up date, tracking number and billing data

Tool Management

Manage all serialized tools and/or tools that have a periodic calibration requirement
Manage tools by make, type, model, serial number and control number
Real time current status of the tool (Failed, Passed, Not Tested)

Technician Certification

Define and track technician certifications
Certifications can be set as a one time award or given an expiration time (days or months)
Technicians can track own Certification currencies from single button on their RMS Home Page
Managers can easily monitor Certification currencies directly through RMS or through RMS report function

Management Features

Search through your massive history of work orders in the blink of an eye
Maintains history of all work orders (Open, Closed, Cancelled) for reference and analysis.
Management area Includes features for managing technician workload
Capability to manage all work orders
Captures technician work order hours and provides capability to allocate to Payroll Periods
Provides capability to manage technician work order time
Provides maintenance managers automatic alerts for the following:

Event threshold and duration is reached
Engine/Propeller TBO threshold and TBO reached
Serialized part TBO within xxxx hours and overdue
Part warranty within xxxx days of expiration
Part shelf life with xxxx days of expiration
Work order created and clock time exceeds xxxx hours
Resource downed via a squawk

RMS Report Examples

Certifications Expiring - List of Currencies with names of personnel that are within X days of expiration
Certifications Unassigned - List of personnel missing certifications
Personnel Certifications - List of personnel per certification
Personnel Maintenance Details - List of maintenance personnel
Personnel Training per Person - List of Training per person
ATA Code by Resource Summary - Report - ATA Code by Resource Summary
Aircraft Engine \ Propeller Hours per Month - Number of hours per aircraft engine and propeller per month
Custom Aircraft Status Sheet - Summary of aircraft events and discrepancies with the option to use Tach Time instead of airframe time
Generic Work Order Time - Time recorded per person against generic work orders opened within a date range
Inventory Parts Core Cost Audit - List of core cost and part cost for stocked parts
Logbook Labels - Logbook labels
Management Tech Time - List of maintenance personnel with total time clocked over a date range
Management Tech Time per Site - List of maintenance personnel with total time clocked over a date range per site
Report - Aircraft Hours per Month - Number of Frame, Hobbs and Tach hours per aircraft per month
Reports - Total Labor Hours per Site - Total hours clocked pers resource over a date range
Resource Events Status (data) - List of resource events by time/date with time/days remaining (optimized for csv)
Resource Work Orders - Print all the work orders for a specific resource over a date range
Total Labor Hours - Total hours clocked pers resource over a date range
Total Labor Hours With Cost - Total hours and associated labor costs clocked on work orders per resource over a date range
Total Labor Hours with Costs per Site - Total hours and associated labor costs clocked on work orders per resource over a date range per site
Work Item and Labor Details - Report - Work Item and Labor Details
Work Orders - Labor Cost per Site - List of work orders with total labor time and cost per maintenance personnel, over a date range per Site
Work Orders Labor Costs - List of work orders with total labor time and cost per maintenance personnel, over a date range
Aircraft Status Sheet - Summary of aircraft events and discrepancies with the option to use Tach Time instead of airframe time
Aircraft Status Sheet - Summary of aircraft events and discrepancies with the option to use Tach Time instead of airframe time
Aircraft Status Sheet - Summary of aircraft events and discrepancies with the option to use Tach Time instead of airframe time
Engine / Propeller Due Time - List of aircraft that have an engine and/or propeller within X hours of TBO
Engine / Propeller Overhaul Due - List of aircraft that have an engine and/or propeller overhaul due within a specified number of hours or days
Engine / Propeller Status - Engine / propeller details per aircraft
Engine / Propeller Times Used - List of aircraft with engine / propeller total time and TSMOH
Events Audit - List of resources grouped by event including time remining, due, overdue
Fleet - List of aircraft resources
Resource Activity Count per Date - Daily summary including number of activities, total activity duration, discrepancy time and airframe total
Resource Aircraft Next Time Event - List of aircraft with next tach event
Resource Aircraft Times - List of aircraft with engine / propeller total time and TSMOH
Resource Aircraft Total Times - List of aircraft with current airframe times and tach times
Resource Date Events Due - List of resource date events coming due within X days per resource
Resource Discrepancies and Corrective Actions - List of resource discrepancies and corrective actions with current status over a date range
Resource Discrepancy Status - Returns a list of discrepancies entered within a date range per resource
Resource Down History - Displays history of the downs per resource over a date range
Resource Event Status - List of resource events by time/date with time/days remaining
Resource Events List - List of events with filter options on resource type, event type and time remaining
Resource Hour Events Due - List of resource hour events coming due within X hours per resource
Resource Misc Event Due - List of resource misc events coming due within X per resource
Resource Miscellaneous Value History - List of miscellaneous value changes per resource over a date range
Resource Parts - List of parts per resource
Resource Parts TSMOH Remaining - List of installed stock per resource with the amount of time remaining until overhaul
Resource Priority Flow - List of resources ordered by priority
Resource Status History - The amount of time a resource has accumlated within each resource status over a date range
Resource Time Discrepancies - List of resource time changes (Airframe, Tach, Hobbs) made during a date range
Resource Time History - List of airframe, tach, and hobbs for a resource over a date range
Resource W/O Time Totals - List of work orders with total clocked time per resource
Resource Weight and Balance - List of aircraft with weight and balance information grouped by aircraft type
Resource Work - List of work per resource
Resource Work Orders - Print all the work orders for a specific resource over a date range
Resources Downed by Reason - List of resource downs over a date range including down duration and reason
Work ATA Codes - Returns work performed with associated ATA Code
Work Order Open \ Close Dates - Returns who \ when opened and closed each work order over a date range, also includes number of discrepancies and number of events
Work Order Workflow - Displays the workflow of a workorder
Work Order Yearly Costs - Work Order Yearly Costs
ATA Code by Resource Type Summary - List of ATA codes assigned to each resource type
ATA Codes Summary - List of ATA codes
Contracts to Resource XRef - List of resources assigned to each contract
ASFF Work Order - ASFF Specific Work Order
Backordered Parts - List of backordered parts
Bulk Work Order Print - Print all the work orders for a specific resource over a date range
Expiring Inventory - List of parts that expire within X months
Inventory Count Report - List of parts with quantity per bin used for performing an inventory quantity audit
Inventory Open Order Parts Count - List of parts currently on order
Inventory Open Repair and Returns - Lists repair and return parts (from shipping) that are still out for repair and/or have not been received
Inventory PO Dates - List of POs over a date range with date ordered, due date and received date
Inventory POs Generated - List of purchase orders entered within a date range
Inventory POs Generated Cost Analysis - List of purchase orders entered within a date range including current stock, quantity, and status
Inventory POs Invoiced - List of part orders rececived with the date invoiced and invoice #
Inventory POs Received - List of purchase orders received within a date range
Inventory POs Received Cost Analysis - List of purchase orders received within a date range including current stock, quantity, and status
Inventory Part Quantities - Min Quantity, Max Quantity, Current Quantity, Quantitiy on Order, Quantity Issued to Work Orders per part
Inventory Parts Added to Stock - Parts added to inventory over a date range including quantity and cost
Inventory Parts Core Cost Audit - List of core cost and part cost for stocked parts
Inventory Parts Cost Audit - List of parts per inventory location with quantity and cost information
Inventory Parts Disposed - List of parts disposed of within a date range
Inventory Parts Order Count By Date - List of parts ordered over a date range including order status
Inventory Parts Removed - List of parts that have been removed from resources within a date range
Inventory Parts Reorder Report - List of parts that have a stock quantity (from issuing locations) equal to or less than the part Reorder Quantity
Inventory Parts TSMOH Remaining - List of stock with the amount of time remaining until overhaul
Inventory Parts by Part Type - List of parts with associated cost and inventory bin grouped by part type (Estimated cost for non-serial stock)
Inventory Shipped Parts - Lists part shipments within a date range
Inventory Transaction History - List of inventory transactions over a date range
Inventory Work Order Parts Cost Summary - List of resources with cost of parts used over a date range
Inventory Work Order Parts Details - List of parts used per work order with associated part cost
Inventory by Location - List of parts with quantities per inventory bin and inventory location
Maintenance Costs Month End - Total labor and parts cost
Out of Stock Serialized Items - List of serialized parts with zero quantity in stock
Resource Work - TransPac list of work per resource
SAA Work Order - SAA Specific Work Order
Tools Due for Calibration - List of tools with calibration tests due within the next X days
Warranty - List of part warranties
Work Order - TransPac Simplified Work Order
Work Order Parts Cost Audit - List of parts used over a date range
Work Order Parts Details - List of parts used per work order with associated part cost
Customer Debit Account Balance - Debit account balances per customer
Customer Debit Account Transactions - List of debit account transactions
Customer Invoice Report - Invoices for a customer over a date range
Customer List Summary - List of customers with primary contact, # resources, # open work orders and # open invoices
Customer Resources Summary - List of resources per customer with times, # open work orders and # open invoices
Customer Work Order Report - Work orders for a customer over a date range
Trial Balance - List of transactions over a date range
Cashier Invoice Summary - List of work order invoices with totals for labor, parts, miscellaneous, tax over a date range
Cashier Maintenance Profits - List of work order invoices using the difference between charges and costs for labor and parts to determine invoice profit